How To Get Rid of Spam Emails on Microsoft Outlook? (And Keep It That Way)

Do you find yourself constantly sifting through spam emails in your Microsoft Outlook inbox? Are you tired of dealing with the clutter and ready to take back control of your emails? If so, this guide is for you! In this article, well show you how to get rid of spam emails on Microsoft Outlook and how to keep it that way.

Well look at what Microsoft Outlook is, how spam enters your inbox, how to set up rules and filters to keep it out, how to report spam messages, and other steps you can take to keep your inbox spam-free.

Well also discuss the pros and cons of using Microsoft Outlook as your email provider.

So, if youre ready to say goodbye to spam emails, lets get started!

Short Answer

To get rid of spam emails on Microsoft Outlook, you can mark them as spam by moving them to the Junk folder or you can block the sender by right-clicking on the email and selecting “Junk > Block Sender”.

You can also set up rules to automatically move emails from certain senders to the Junk folder.

Finally, you can create a filter to automatically delete emails with certain words or phrases in the subject line.

What is Microsoft Outlook?

Microsoft Outlook is an email client developed by Microsoft that is used by millions of individuals and businesses around the world.

It is a powerful and reliable tool that can help you manage your emails, contacts, calendars, tasks, and more.

Outlook provides users with a great deal of flexibility and customization, allowing them to tailor their experience to their individual needs.

It is also available as a web-based application and as a mobile app for iOS and Android devices.

Microsoft Outlook is a popular choice for both individual and corporate email users due to its robust features and easy-to-use interface.

It offers a variety of customization options, including the ability to organize emails into folders, set up rules to automatically sort incoming emails, and create filters to block unwanted messages.

It also provides users with a powerful search function and a host of other features that make it a great choice for anyone looking for an email client.

How Does Spam Enter Your Inbox?

Spam emails are a common problem for Microsoft Outlook users.

They can clog up your inbox, leaving you struggling to find the important messages you need.

But how do these unwanted emails get into your inbox in the first place?

Spam emails, also known as unsolicited emails, are typically sent by companies or automated programs that use bulk emailing tools to send out large numbers of messages to random recipients.

These companies or programs typically buy lists of email addresses, or scrape them from websites, to target potential customers.

They then send out emails that may contain links to malicious websites or contain malicious attachments in an effort to gain access to personal information.

In addition, some spam emails are sent by malicious individuals who try to gain access to your personal information or spread malicious software.

This type of spam can be especially difficult to identify, as it is often disguised as legitimate messages from real companies or contacts.

Fortunately, Microsoft Outlook offers several tools and settings that can help you get rid of these unwanted emails and keep your inbox free of clutter.

Create a Rule to Block Messages from Known Spam Senders

One of the most effective ways to keep your Outlook inbox free from spam emails is to create a rule to block messages from known spam senders.

This allows you to proactively prevent these emails from arriving in your inbox in the first place.

To create a rule, start by opening the Rules and Alerts dialog from the Home tab of the Outlook ribbon.

Click New Rule and then select Apply rule on messages I receive in the Rules Wizard.

Under Step 1, select from people or public group and then click the people or public group button, which will open a dialog where you can add the addresses of known spammers.

You can also add specific words or phrases that are commonly found in spam emails.

Once youve added all of the necessary addresses and keywords, click OK.

In Step 2, select delete it so that any messages from the specified senders or containing the specified words or phrases will be deleted automatically.

Finally, click Next and then Finish to save the new rule.

With this rule in place, you can rest assured that any emails from known spammers will be blocked from your inbox.

Set Up a Junk Mail Filter

One of the best ways to get rid of spam emails in Microsoft Outlook is to set up a junk mail filter.

This filter is a powerful tool that can automatically identify and move suspicious emails to a designated folder.

To set up a junk mail filter in Outlook, go to the Home tab and click on Junk > Junk E-mail Options.

Then, select the No Automatic Filtering option to enable the filter.

You can also customize the filter by setting up specific rules to block messages from known spam senders.

The junk mail filter will scan your emails and separate the suspicious ones from the legitimate ones.

It can also be used to block emails from certain senders and domains.

You can also set up a rule to delete emails from certain senders and domains.

This way, you wont have to bother with manually deleting the spam emails from your inbox.

Once the filter is set up, you can also customize it to better suit your needs.

For example, you can set up a rule to move emails from certain senders and domains to a designated folder.

You can also set up a rule to delete emails from certain senders and domains.

This way, you wont have to bother with manually deleting the spam emails from your inbox.

By setting up a junk mail filter in Outlook, you can easily get rid of unwanted emails and keep your inbox clutter-free.

With the filter in place, you can be sure that your inbox will remain free of spam emails and you wont have to worry about missing important messages.

Reporting Spam Messages to Microsoft

Microsoft Outlook offers its users the ability to report spam messages that they receive in their inbox.

This is an important step to take in order to help Microsoft better identify and block unwanted emails in the future.

By reporting spam messages, users can help Microsoft and other Outlook users to fight the ever-present battle against spam.

To report a spam message in Outlook, you first need to select the message you want to report.

Once you have selected the message, click Report Message in the top menu.

This will open a window where you can enter additional information about the message, such as the senders name, email address, and a description of the message.

Once you have entered all the necessary information, click Send Report to send the report to Microsoft.

Microsoft will then review the report and take action to block the sender if necessary.

By actively reporting spam messages, users can help ensure that their inbox remains free of unwanted emails.

It is also important to remember that reporting spam is a two-way street.

Other users can also report emails that you have sent, so it is important to always be mindful of what you are sending out.

When sending emails, be sure to only send emails that are relevant and not spam.

This will help you avoid being blocked or reported by other users.

By taking the time to report spam messages, you can help make Microsoft Outlook a safer and more secure email client for everyone.

So the next time you get an unwanted email, dont just delete it report it to Microsoft.

Youll be helping to make Outlook a better email experience for everyone.

What Else Can You Do?

In addition to the steps outlined above, there are a few other measures you can take to ensure that your Outlook inbox remains free of spam emails.

First, you can make sure that you keep your Outlook settings up to date.

Microsoft regularly updates Outlook to make sure that it is well-equipped to handle the latest threats.

By regularly checking for updates and applying them, you can help keep your inbox free of spam.

Another helpful measure is to avoid opening emails from unknown or suspicious senders.

Even if they dont appear to be spam, they could contain malicious links or attachments that could harm your computer.

If youre unsure about an email, delete it immediately.

Finally, you can employ some common-sense practices to help protect your inbox from spam emails.

For instance, be careful about giving out your email address to websites or services that you dont trust.

Also, be sure to use strong passwords for your Outlook account, and consider using two-factor authentication for added security.

By taking these measures, you can help ensure that your Outlook inbox stays free of unwanted emails.

Pros and Cons of Using Microsoft Outlook

Using Microsoft Outlook as an email client has many advantages, but it also has some drawbacks.

On the plus side, Outlook is a popular and well-known email client that is used by many individuals and businesses.

It is also relatively easy to use, allowing users to quickly set up their accounts and begin sending and receiving emails.

In addition, Outlook offers a wide range of features, including automated filters, rules, and reminders.

On the downside, the popularity of Outlook also makes it a target for spammers.

Because of this, many users find their inboxes filled with unwanted emails and messages.

In addition, some users may find the interface of Outlook confusing or hard to navigate.

And although Outlook offers many features, some users may find that other email clients offer features that are better suited to their needs.

Overall, Microsoft Outlook is a great email client for many users, but it does have its drawbacks.

Users should weigh the pros and cons before deciding if Outlook is the right email client for them.

With the right setup, Outlook can be a great way to manage your emails and keep your inbox organized and free from unwanted messages.

Final Thoughts

Microsoft Outlook is a great email client that can help you stay organized and on top of your inbox.

With a few simple steps, you can stop spam emails from entering your inbox and keep it that way.

Create a rule to block messages from known spammers, set up a junk mail filter, and report any spam messages you receive to Microsoft.

By following these steps, you can enjoy all of the benefits of using Microsoft Outlook without the hassle of spam emails.

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

Recent Posts