Are you trying to send a large file that’s too big to fit in an email? With Microsoft Outlook, it’s easy to send large files quickly and securely.
In this article, we will cover the basics of Microsoft Outlook, the benefits of using it for sending large files, a step-by-step guide on how to do it, security considerations, common issues, and alternative solutions.
Whether you’re a novice or experienced user, this guide will help you start sending large files in no time.
So, let’s get started!
Table of Contents
Short Answer
One way to send big files in Microsoft Outlook is to use OneDrive.
You can upload the file to your OneDrive account, then share it with the recipient in an email.
Another way to send large files is to use a file-sharing service such as Dropbox, WeTransfer, or Google Drive.
You can upload the file to the file-sharing service, then share the link with the recipient in the email.
Lastly, you can compress the file in a ZIP file and attach it to the email.
What is Microsoft Outlook?
Microsoft Outlook is a powerful email and calendar application from Microsoft.
It is a part of the Office suite of applications and is available for both Windows and Mac users.
Outlook is used by millions of people around the world to send and receive emails, manage their contacts, and keep track of their appointments and other activities.
It is a popular choice for businesses, as it allows users to easily collaborate with colleagues and partners across the world.
Outlook also allows users to share and send large files using a variety of services, such as OneDrive, Dropbox, and Google Drive.
This makes it much easier for users to share large files without worrying about clogging up their inboxes or taking up too much space on their computers.
By integrating these services into Outlook, users can easily send large files with just a few clicks.
Benefits of Using Outlook
One of the many great benefits of using Microsoft Outlook to send large files is that it is incredibly secure.
The platform uses its own encryption and security protocols to ensure that the files you send are kept safe from malicious actors.
Furthermore, when you send files via Outlook, the files are sent directly from the cloud storage platform to the recipient’s inbox, so there is no risk of the file being intercepted by a third party.
Additionally, since the file is stored in the cloud, there is no risk of it being lost or corrupted due to a hard drive crash or other technical issue.
Another great advantage of using Outlook to send large files is that it is fast and reliable.
The platform is designed to quickly upload and download files, so you can be sure that your recipient will receive the file in a timely manner.
Additionally, since the file is stored in the cloud, there is no risk of it being corrupted due to a slow internet connection or other technical issue.
Finally, using Outlook to send large files is incredibly easy.
All you have to do is upload the file to a cloud storage platform, copy the link to the file, and paste it into an Outlook email.
The recipient can then click the link to access the file.
This simple process ensures that files are safely and quickly transferred without clogging up inboxes.
Overview of Sending Large Files With Outlook
Sending large files over email can be a challenge, especially when the files are too big to attach directly to an email.
Fortunately, Microsoft Outlook makes it easy and secure to send large files.
With Outlook, users can send files up to 20 GB in size using services like OneDrive, Dropbox, and Google Drive which are integrated into the Outlook platform.
This method ensures that files are sent securely and quickly, without clogging up inboxes.
The process of sending large files with Outlook is simple and straightforward, and involves a few easy steps.
First, users should upload the file to a cloud storage platform, then copy the link to the file and paste it into an Outlook email.
The recipient can then click the link to access the file.
Additionally, Outlook gives users the option to password protect the file before sending, ensuring extra security.
In addition to sending large files, Outlook also supports sending multiple files at the same time.
This is especially useful for those who need to send multiple files at once, as it simplifies the process.
Outlook also allows users to preview the files before sending, so they can be sure the files are the correct ones.
Overall, sending large files with Outlook is simple and secure.
With the ability to send up to 20 GB in size and the option to password protect files, Outlook makes it easy to securely and quickly send large files over email.
Step-by-Step Guide to Sending Large Files With Outlook
Sending large files via email can be a daunting task, but fortunately, Microsoft Outlook makes it simple. Users can easily send files up to 20 GB in size using cloud storage services like OneDrive, Dropbox, and Google Drive, which are all integrated directly into the Outlook platform. To send large files with Outlook, simply follow these easy steps:
1. Upload the file to a cloud storage platform. Outlook supports all of the major cloud services, so you can choose whichever one you prefer.
2. Copy the link to the file and paste it into an Outlook email.
3. Send the email to the recipient.
By following these steps, your large files will be sent securely and quickly, without clogging up inboxes.
Plus, the recipient can easily click the link to access the file.
It’s as easy as that! So the next time you need to send a large file, don’t worry Outlook has you covered.
Security Considerations When Sending Large Files With Outlook
When sending large files over email, security is an important consideration.
Microsoft Outlook makes it easy for users to ensure that the files they are sending are protected.
By using the services integrated into Outlook, such as OneDrive, Dropbox, and Google Drive, users can rest assured that their files will be sent securely.
All three of these services encrypt data when it is uploaded and stored, and the files are only accessible to the sender and the recipient.
Furthermore, by creating a link for the recipient to click on, Outlook users can avoid clogging up inboxes with large attachments.
This method also ensures that the files are sent quickly and securely, without the risk of them being intercepted by a third party.
Common Issues When Sending Large Files With Outlook
Sending large files through Outlook can be a challenge, and often times users run into a variety of issues.
One of the most common issues is the size limit of attachments.
Microsoft Outlook has a 20 GB size limit for attachment files, and if users attempt to send a file larger than this, they will receive an error message.
Another issue is that Outlook often takes a long time to upload and send large files, which can be inconvenient for the sender and recipient alike.
Finally, some users may experience problems when sending files over the internet, such as slow upload speeds or connection drops.
All of these issues can be avoided by using a cloud storage platform to send large files in Outlook.
Alternatives for Sending Large Files
When sending large files, you have many options for getting the job done. Microsoft Outlook is just one of the many services available for sending big files quickly and securely. Here are some other alternatives to consider if you are looking for an alternative to Outlook:
1. WeTransfer: WeTransfer is a popular file-sharing platform that is available as both a web-based service and a mobile app. With WeTransfer, users can send and receive files up to 2GB in size. The service is free but if you need to send larger files, there is a paid subscription option.
2. Dropbox: Dropbox is a cloud-based storage platform that allows users to store, share, and collaborate on files. Dropbox offers a free service with up to 2GB of storage and the ability to send files up to 100MB in size. Dropbox also offers a paid subscription service with larger storage limits and the ability to send files up to 2GB in size.
3. Google Drive: Google Drive is another cloud-based storage platform that allows users to store, share, and collaborate on files. Google Drive also offers a free service with up to 15GB of storage and the ability to send files up to 10GB in size. A paid subscription service is available for larger storage limits and the ability to send files up to 5TB in size.
4. Hightail: Hightail is a secure file-sharing platform that allows users to send large files quickly and easily. With Hightail, users can send files up to 250GB in size and the service also offers additional features such as file encryption and password protection. Hightail is available as both a web-based service and a mobile app.
5. TransferXL: TransferXL is another popular file-sharing platform that is available as both a web-based service and a mobile app. With TransferXL, users can send and receive files up to 10GB in size. The service also offers additional features such as file encryption and password protection.
Using one of the services above is a great way to send large files quickly and securely without clogging up your inbox.
Whether you are using Outlook or one of the other alternatives, the process for sending large files is essentially the same.
Upload the file to the platform of your choice, copy the link, and paste it into an email.
The recipient can then click the link to access the file.
Final Thoughts
Using Microsoft Outlook to send large files is a fast, secure, and easy way to get your files to the right people.
With a few simple steps, you can upload your file to a cloud storage platform, link it in an Outlook email, and have it ready for download.
With Outlook, you can be sure that your files will be sent securely and quickly without clogging up inboxes.
Now that you know how to send big files in Microsoft Outlook, get started today and make sure your files reach their destination.