Are you tired of dealing with an overflowing inbox full of emails from unknown senders? Are you looking for ways to organize your inbox and keep it free of clutter? If so, youre in the right place! In this article, well be discussing some tips and tricks for how to get rid of external emails in Microsoft Outlook.
Well start by looking at what external emails are and how to block senders in Outlook.
Well then discuss how to set up rules to automatically delete external emails, how to create a separate folder for external emails, and best practices for keeping your inbox organized.
Finally, well end by providing some tips for streamlining your email process and the benefits of using Outlook to manage your emails.
So lets get started!
Table of Contents
Short Answer
To get rid of external emails in Microsoft Outlook, you can go to your account settings and create a rule to delete all incoming emails from external sources.
You can also set up a junk mail filter to automatically move external emails to a separate folder or delete them altogether.
Additionally, you can manually delete emails from external sources from your inbox by selecting them and using the delete option.
What Are External Emails?
External emails are any emails that are sent from outside your organization.
This could include emails from friends, family members, business associates, or even unsolicited emails from spammers.
External emails can easily clutter up your inbox, making it difficult to find the emails you actually need.
Fortunately, there are a few ways to get rid of external emails in Microsoft Outlook.
For starters, you can block senders from sending you any more emails.
This will prevent any emails from the sender from reaching your inbox.
Additionally, you can set up rules to automatically delete external emails.
This is a great way to quickly clear out your inbox without having to manually delete emails.
You can also create a separate folder to store external emails.
This allows you to easily access the emails if you need them, but also keeps them out of your main inbox.
By taking a few simple steps, you can easily get rid of external emails in Outlook and keep your inbox organized.
How To Block Senders In Outlook
One of the most effective ways to get rid of external emails in Microsoft Outlook is to block senders from sending you any more emails.
In Outlook, you can easily block emails from a particular sender or a domain.
To block emails from a specific sender, open the email and click the Actions drop-down menu.
From here, select Junk and then Block Sender.
Outlook will then move all emails from the blocked sender to the Junk folder and delete them.
You can also block emails from an entire domain.
To do this, go to the Home tab and select Junk.
Then, click on Junk Email Options.
On the Options screen, click Blocked Senders and then Add.
Enter the domain name you want to block and click OK.
Outlook will now block all emails from that domain.
By blocking senders and domains, you can easily get rid of external emails in Outlook and keep your inbox organized.
How To Set Up Rules To Automatically Delete External Emails
Setting up rules to automatically delete external emails in Microsoft Outlook is a great way to keep your inbox organized and free of clutter.
With this method, you can quickly and easily get rid of emails from external senders.
To set up a rule, open the Rules tab in Outlook and select Create Rule.
Then, select the sender or domain of the email you want to block.
You can also specify how the rule should be applied, such as deleting the email, moving it to a specific folder, or marking it as read.
Once the rule is created, all incoming emails from the blocked sender or domain will be automatically deleted.
This method is especially useful for quickly getting rid of large amounts of emails from external senders.
How To Create A Separate Folder For External Emails
Creating a separate folder for external emails is one of the simplest and most effective ways to get rid of them in Outlook.
All you have to do is create a folder in Outlook, and then move any external emails that come in into that folder.
This will keep your main inbox organized and free from clutter.
To create a folder in Outlook, open the Home tab and select New Folder from the Folder section.
Enter a name for your folder and select the location where you want it to be created (usually in your inbox).
You can also specify a color for the folder and choose whether or not you want it to be included in the Favorites list.
Once your folder is created, you can start moving any external emails into it.
To do this, simply select the emails you want to move and drag them into the folder.
You can also right-click on the emails and select Move > Move to Folder from the menu.
Once you have moved all of your external emails into the folder, you can easily find them if you ever need to.
You can also set up rules in Outlook to automatically move any emails from specific senders into the folder.
This will help ensure that your inbox stays organized and free from clutter.
Best Practices For Keeping Your Inbox Organized
Keeping your inbox organized and free of external emails can be a daunting task, but it doesn’t have to be.
By following a few simple best practices, you can easily manage your inbox and keep it free of external emails.
First, make sure you’re subscribed to only the emails you want to receive.
Unsubscribing from unwanted emails is an easy way to keep external emails out of your inbox.
Additionally, you can also create specific email folders or labels to sort and store emails from certain senders.
This will help keep your inbox organized and easier to navigate.
Second, create rules in Outlook to delete emails from unknown senders or certain domains.
This will help keep your inbox free of any emails you don’t want to see.
Additionally, you can also create rules to automatically move emails to specific folders so that you can review them at your convenience.
Finally, you can block a sender from sending you any more emails.
This is a great way to get rid of external emails that are unwanted or are not related to your work.
To do this, just open the email and click the “Block Sender” button.
This will prevent any further emails from that sender from reaching your inbox.
By following these simple best practices, you can keep your inbox organized and free of external emails.
With a bit of effort, you can easily manage your inbox and make sure that you’re only receiving the emails you need.
Tips For Streamlining Your Email Process
When it comes to streamlining your email process, the key is to take proactive steps to stay organized and keep your inbox free of external emails. Here are some tips to help you get rid of external emails in Outlook:
1. Block Senders: One of the quickest and easiest ways to get rid of external emails in Outlook is to simply block the sender. This will prevent them from sending you any further emails. To do this, open the email, click on the Junk icon at the top of the email window, and then select Block Sender.
2. Set Up Rules: You can also set up rules in Outlook to automatically delete external emails. To do this, go to the Rules tab in the Organize section of the Outlook ribbon. From here, you can create a rule that will automatically delete any emails from a specific sender or domain.
3. Create a Separate Folder: You can also create a separate folder to store external emails. To do this, go to the Folders tab in the Organize section of the Outlook ribbon and select New Folder. You can then create a folder specifically for external emails and move any emails from external senders into this folder. This will help you keep your inbox free of external emails and make it easier to find what you need.
By taking these simple steps, you can easily get rid of external emails in Outlook and keep your inbox organized.
Benefits Of Using Outlook To Manage Your Emails
Using Microsoft Outlook to manage your emails offers many advantages that can help you stay on top of your communications.
Outlook’s powerful features allow you to keep your inbox organized and easily access emails from all of your accounts in one place.
With Outlook, you can easily manage your email accounts by setting up rules to automatically sort emails into folders or delete unwanted emails, such as those from external senders.
Furthermore, Outlook provides features that allow you to quickly respond to emails, search for specific emails, and even schedule reminders and tasks to ensure that you stay on track.
With these features, Outlook can help you stay organized and efficient with your emails.
Final Thoughts
Staying on top of your inbox can be a daunting task, but Microsoft Outlook makes it easier with its powerful features.
By understanding what external emails are, utilizing the blocking feature, setting up rules to automatically delete external emails, and creating separate folders to store them, you can easily organize your inbox and be more productive.
Taking the time to establish a streamlined email process can save you time in the long run and help you stay organized.
So, dont forget to take advantage of Outlooks features and start organizing your inbox today!